Office 365 UMS SharePoint Portal

Our Office 365 SharePoint Portal is a dedicated solution for school, which want an easy-to-use learning portal. Students and teachers are often presented with advanced and complex solutions that does everything they need and then some and as a result, they are difficult to use.

We have decided to do things differently and therefore the Office 365 SharePoint Portal gives you the features you need to get the most out of SharePoint. Nothing more, nothing less. The portal is simple and easy to use. This way you avoid confusion and having to navigate yet another complex system.

In terms of design, you have two options: the portal can use our standard skin, as pictured above, or our second skin, which we made for primary schools.

Rooms

As a standard, rooms contain the following tools:

• Messages – where teachers can post messages for the course participants in the group. The course participants can view the messages on the front page of the intranet, but can also choose to subscribe to the messages so they receive an email every time a new message is posted
• An assignment folder, which makes it easy for teachers to give their students assignments, as well as to give feedback to assignments they have received. Students can hand in assignments in this folder using ‘drag and drop’.
• Links – a collection of links to external teaching materials
• Work schedule – where teachers can create an overview of which homework, written assignments etc. the course participants have to do during their course
• A debate forum – where teachers and course participants can discuss all sorts of topics
• Teaching documents – a library of documents to which the teachers can upload different kinds of teaching material for the course participants
• Links – a collection of links to external teaching materials
• Shared documents for course participants – where course participants engage in project work etc.

The school gets a fully functional intranet

The school creates its own rooms in the intranet. It is possible to create rooms for teachers, for example a room for all French teachers. Likewise, it is possible to create rooms for students, for example a room for a given class.

In the intranet, the school can:

• Create group rooms
• Publish news for the school’s staff and students
• Create rooms for teachers – UMS automatically sets these up based on the school’s administrative system
• Display “my” rooms on the front page – as well as a message list from your rooms
• Add users to a room (in addition to those which have been automatically created).
• Create a link collection
• Guest rooms are displayed on the front page.

‘My groups’ are the teaching rooms UMS creates. Intranet rooms are manually created.

Create group romms in the intranet

Group rooms make it easy to share and get an overview of information. From the frontpage of the portal, users can access:

• General news for students and staff. News for staff is not visible to students.
• Teaching rooms, which are automatically created by UMS.
• ‘My groups’, which is a list of – and a shortcut to – the rooms to which the user is affiliated.
• ‘Messages for my groups’ shows a list of messages for all the rooms to which the user is affiliated. The list shows messages in chronological order starting with the most recent message so that you are always up to date.
• ‘My intranet rooms’ is a list of – and a shortcut to – rooms the user is affiliated with that are not related to regular classes. These may be rooms with guides, general study information, group rooms attached to specific courses, club rooms etc. The school creates intranet rooms manually.
• ‘Messages for my intranet rooms’ shows a list of messages for all the intranet rooms to which you are affiliated. The list shows messages in chronological order starting with the most recent message.

Want to know more?

If you would like to know more about this module and how we can help you, please contact us or one of our resellers. You will find all contact information on the Contact page.